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Site Visits Simplified: A Free Venue Inspection Checklist for Event Planners

Posted on 31 October 2023

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Want to ace your next venue visit? Use this handy checklist to ensure you don't miss anything important during your site inspection.




As an event planner, you know that a successful event requires more than just ideas and enthusiasm; it requires a thorough inspection of the chosen venue. This crucial step lets you become intimately acquainted with the location - much like going on a first date with your event space. You need to make sure you're a good match and that there won't be any awkward surprises down the road.


But it's not just about getting to know the venue on a first-name basis. This pre-event rendezvous helps you anticipate and overcome any potential challenges that might pop up on the big day. Think of it as a bit of relationship counselling between you and the venue, helping you both get on the same page.

With our checklist, you'll be well-prepared to ensure your event aligns perfectly with your goals and objectives, setting the stage for a seamless and unforgettable occasion.  Whether you're planning a corporate conference or a wedding extravaganza, by the time you're done with your venue inspection, you'll know if you and the venue are a perfect match.

What's Included in the Venue Inspection Checklist?

Our comprehensive venue inspection checklist is your event-planning secret weapon, and the key to ensuring that your event unfolds without a hitch.

It contains everything you need to consider when visiting potential venues, including:


Venue Layout and Amenities: A closer look at venue spaces, inclusions, and essential event must-haves.

Logistics and Setup: Details you need to consider for effective event set-up.

Parking and Transportation:
Essential requirements to get attendees and stakeholders to and from your event.

Safety & Emergency Preparedness:
Venue policies and protocols for emergency planning.


PLUS all the essential requirements you need to consider before making your choice.






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