--- title: Venue Product Update October 2022 description: In this venue product update we look at our enhancements to User Group Mapping, Outlook Tasks & Activities, plus provide insight into a future API change. image: https://blog.ivvy.com/hubfs/Imported_Blog_Media/Venue_Update_Blank.jpg --- [![iVvy 2021 - logo Green (1)](https://blog.ivvy.com/hubfs/iVvy%20Logos/Generic/iVvy%202021%20-%20logo%20Green%20(1).png)](https://www.ivvy.com) [![iVvy 2021 - logo Green (1)](https://blog.ivvy.com/hubfs/iVvy%20Logos/Generic/iVvy%202021%20-%20logo%20Green%20(1).png)](https://www.ivvy.com.au/) - Products - [Event & Venue Management Software](https://www.ivvy.com/venue-management-software/) - [Event Ticketing Software](https://www.ivvy.com.au/event-management-software/) - [iVvy AI](https://www.ivvy.com/ivvyai/) - [iVvy Pay: Venue Payment Platform](https://www.ivvy.com/ivvy-pay/) - [Integrations](https://www.ivvy.com/integrations/) - [Marketplace](https://www.ivvy.com.au/) - Solutions - [Hotel & Hotel Chains](https://www.ivvy.com/hotel-sales-catering-software/) - [Hospitality Groups](https://www.ivvy.com/hospitality-groups-venue-management-software/) - [Function Centres](https://www.ivvy.com/function-centres-venue-management-software/) - [Stadiums & Sports Clubs](https://www.ivvy.com/stadium-and-sport-clubs-venue-management-software/) - [Restaurants & Catering Companies](https://www.ivvy.com/restaurant-event-management-software/) - [Universities & Educational Institutions](https://www.ivvy.com/university-venue-management-software/) - [Government & Public Spaces](https://www.ivvy.com/government-and-public-venue-management-software/) - [Customer Stories](https://www.ivvy.com/customers/) - Resources - [About](https://www.ivvy.com/about/) - [Blog](https://blog.ivvy.com/) - [Customer Support](https://knowledge.ivvy.com/kb) - [Site Status](http://status.ivvy.com/) - Login - [Login (APAC)](https://www.ivvy.com.au/accounts/login) - [Login (UK & EU)](https://www.ivvy.co.uk/accounts/login) - [Login (NA)](https://www.ivvy.com/accounts/login) - [REQUEST DEMO](https://www.ivvy.com/venue-management-software/demo/) - Products - [Venue Management Software](https://www.ivvy.com/venue-management-software/) - [Event Management Software](https://www.ivvy.com/event-management-software/) - [Integrations](https://www.ivvy.com/integrations/) - [Marketplace](https://www.ivvy.com.au/) - Solutions for - [Hotel Sale & Catering](https://www.ivvy.com/hotel-sales-catering-software/) - [Restaurant & Function Venues](https://www.ivvy.com/restaurant-event-management-software/) - [Stadiums & Unique Venues](https://www.ivvy.com/unique-venue-management-software/) - [University Venue Management](https://www.ivvy.com/university-venue-management-software/) - [Customers](https://www.ivvy.com/customers/) - [About](https://www.ivvy.com/about/) - Resources - [Blog](https://blog.ivvy.com/blog) - [Careers](https://www.ivvy.com/careers/) - [Support](https://knowledge.ivvy.com/kb) - [For Developers](https://developer.ivvy.com/) - [Site Status](http://status.ivvy.com/) - AU - [Australia](https://www.ivvy.com.au/venue-management-software/) - [New Zealand](https://www.ivvy.co.nz/venue-management-software/) - [United States](https://www.ivvy.com/venue-management-software/) - [United Kingdom](https://www.ivvy.co.uk/venue-management-software/) - [Login](https://www.ivvy.com.au/accounts/login/) - [Add Your Venue](https://resources.ivvy.com/join-ivvy-marketplace-general) ![venue update](https://blog.ivvy.com/hs-fs/hubfs/venue%20update.png?width=1168&height=584&name=venue%20update.png "venue update") ←  Back   # Venue Product Update October 2022 Posted on 17 October 2022 [iVvy Updates](https://blog.ivvy.com/blog/tag/ivvy-updates)         Within this venue product update, there are key changes to; allocating tasks, task flexibility when cancelling, and new terms for reporting. Read to find out how these will benefit your venue.  ### **Allocate Tasks to Both a Salesperson and a Coordinator** Improved task functionality enables a task that, when triggered, will be automatically allocated to: - **The Salesperson** - the creator of the booking - **The Coordinator** - the person responsible for the planning and execution of the event if different from the salesperson - A venue-defined **Booking Role** - examples of this would include A.V./Technical Manager, Catering Manager, or Group Reservations Manager (Please see here to learn more about defining your [BOOKING ROLES](https://t.sidekickopen90.com/s3t/c/5/f18dQhb0S7kF8c7Zw6W1x1Wk359hl3kW7_k2841CX6NGW36PLmz1HmRw2N1Gg0KypmdC_f197v5Y04?te=W3R5hFj4cm2zwW3X-qTw3ZVc6BW3JFvYF4kMWWZW43T4N_3BLgsJW3M3CVr41S2fnW43V0_G41S2fHf43SN2w04&si=8000000020787659&pi=54306dfd-fad3-4a29-eef9-fafb0893ef14)) This update will enable the task workflow management tool to separate sales and contracting-related processes and customer touch points. The operational event planning tasks will be allocated to different users from the time of booking creation or status change.   ![New Feature - task to Coordinator](https://blog.ivvy.com/hs-fs/hubfs/New%20Feature%20-%20task%20to%20Coordinator.gif?width=1915&name=New%20Feature%20-%20task%20to%20Coordinator.gif)     ### **Additional Task Flexibility when Cancelling a Booking** When a booking has been deemed not to go ahead and is set to a status of 'Cancelled', you are now presented with the additional option to cancel the remaining task associated with the booking instead of it happening automatically.   ![New Feature - Cancel Tasks](https://blog.ivvy.com/hs-fs/hubfs/New%20Feature%20-%20Cancel%20Tasks.gif?width=1915&name=New%20Feature%20-%20Cancel%20Tasks.gif) ### **New Booking Payment Terms Report** iVvy's new Booking Payment Terms Report will display the allocated payment terms or deposit schedule of all prospective, tentative, and confirmed events within a select date range.    Users can use this report to forecast deposit and instalment payments regardless of if the invoice has been raised, and see booking payment information relating to total value, total paid, and totally outstanding.   ![New Feature - Payment Term Report](https://blog.ivvy.com/hs-fs/hubfs/New%20Feature%20-%20Payment%20Term%20Report.gif?width=1915&name=New%20Feature%20-%20Payment%20Term%20Report.gif)   ## Related Articles ### [Pinpoint High-Potential Venue Leads with this Checklist](https://blog.ivvy.com/blog/free-lead-qualification-checklist) ### [Managing Stadium Events: Challenges and Solutions](https://blog.ivvy.com/blog/the-challenges-of-managing-stadium-events-and-how-to-overcome-them) ### [Attracting Small Groups with a Hotel Online Booking Engine](https://blog.ivvy.com/blog/attracting-small-groups-with-a-hotel-online-booking-engine) ### [Tips & Tricks for Setting Up Your iVvy Venue Booking Engine](https://blog.ivvy.com/blog/tips-tricks-for-setting-up-your-ivvy-venue-booking-engine) ### [The Hotel Marketing Trends You Need to Try](https://blog.ivvy.com/blog/the-hotel-marketing-trends-you-need-to-try) ### [6 Benefits of Venue Booking Software You Might Not Know](https://blog.ivvy.com/blog/6-benefits-of-venue-booking-software-you-might-not-know-1) ### Sign up to get more of our content [ ![iVvy_Logo_Black-01-2](https://blog.ivvy.com/hs-fs/hubfs/iVvy_Logo_Black-01-2.png?width=100&height=44&name=iVvy_Logo_Black-01-2.png) ](https://ivvy.com/venue-management-software/) - [Blog](https://blog.ivvy.com/blog) - [Security](https://www.ivvy.com.au/security/) - [Privacy](https://www.ivvy.com.au/privacy/) - Terms - [Website Terms of Use](https://www.ivvy.com/website-terms/) - [Marketplace Terms](https://www.ivvy.com.au/marketplace-terms/) - [Venue Software Terms](https://www.ivvy.com/venues-terms/) - [Event Software Terms](https://www.ivvy.com.au/events-terms/) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Admin", "url" : "https://blog.ivvy.com/blog/author/admin" }, "dateModified" : "2025-07-22T04:13:27.801Z", "datePublished" : "2022-10-17T03:39:49.000Z", "headline" : "Venue Product Update October 2022", "image" : [ "https://blog.ivvy.com/hubfs/Imported_Blog_Media/Venue_Update_Blank.jpg" ], "mainEntityOfPage" : { "@id" : "https://blog.ivvy.com/blog/venue-product-update-october-2022", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.ivvy.com/hubfs/iVvy-2021-logo-Green-1.png" }, "name" : "iVvy " } } ```