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Find out how iVvyAI can automate your venue inbox to save hours of manual admin and convert more bookings faster.
An event enquiry lands in your venue’s inbox. Then another. Then five more. You open one to see if it’s worth responding to, flag it, forward it, copy details into your CRM, and make a mental note to come back to it later. Multiply that across a busy week, and suddenly, inbox admin is dictating your sales priorities.
With iVvyAI’s Instant Proposal, inbox management is taken off your team’s plate. AI automatically reads and manages incoming event enquiry emails, so your sales team can stay focused on converting more venue bookings.
The cost of manual inbox management for venues
Venue inboxes were never designed to be lead management systems, but for many teams, that’s exactly what they’ve become.
Sales teams spend hours each week on email admin:
- Checking inbound enquiry emails
- Reading through event details
- Manually qualifying whether a lead is worth pursuing
- Copying information into systems
- Deciding what to prioritise first
Even when teams move fast, this process still creates delays. High-value event enquiries can get buried under lower or unqualified requests because everything looks the same in an inbox.
How iVvyAI automates venue inbox management
With iVvyAI’s Instant Proposal powered by hivr.ai, your venue’s inbox no longer needs constant supervision. Email AI automatically ingests and reads every inbound enquiry email sent to your venue. It captures the event details directly from the email without your team needing to open, scan, or interpret each message.
- No more hours lost to inbox checking
- No more manual data entry from emails
- No need for staff to interrupt their day to assess every enquiry
Instead of reacting to emails as they arrive, your team can focus on what’s already been triaged and prioritised for them.
Automated lead qualification for venue sales teams
As Instant Proposal reads incoming emails, it also evaluates the information captured from each enquiry against your venue’s qualification criteria.
- Qualified leads that meet your venue’s set criteria are automatically sent to iVvy’s Opportunities page, ready for action
- Unqualified leads are routed to the CRM Leads page, where they can be reviewed later if capacity allows
This separation changes the way venue teams structure their day. Rather than jumping between emails and systems, sales staff can start with Opportunities before moving to lower‑priority leads.
From qualified lead to proposal in seconds
Once a qualified enquiry appears in Opportunities, the next step to proposal generation is immediate.
Because iVvyAI has already captured the relevant event information, your venue sales team can generate a tailored proposal in seconds. There’s no re‑entering details, backtracking through emails, or uncertainty about whether the lead is worth the effort.
The result is a faster response time to high‑intent enquiries, with far less friction in the process.
A smarter way to plan the sales day
One of the biggest benefits venue teams notice with iVvyAI’s Instant Proposal is greater venue visibility.
- Your inbox no longer dictates your priorities
- Qualified leads are clearly separated from unqualified ones
- Opportunities are ready to action as soon as you log in
By automating inbox management and lead qualification, iVvyAI Instant Proposals helps venue sales teams move away from reactive admin work and toward a more structured, conversion‑focused workflow.
Less inbox time. Clearer priorities. Faster proposals.
Frequently asked questions
What is event enquiry management software for venues?
Event enquiry management software helps venues capture, organise, and respond to incoming email event enquiries. Instead of manually checking inboxes and copying details into a CRM, the software centralises enquiry data so venue sales teams can prioritise and respond more efficiently.
How does iVvyAI manage venue inbox emails automatically?
iVvyAI reads every inbound enquiry email sent to your venue inbox. The AI ingests the email content and captures key event details such as event type, date, guest numbers, and requirements without staff needing to open or interpret each message manually. This removes the need for constant inbox monitoring and manual data entry.
Can AI read and understand event enquiry emails?
Yes. Instant Proposal powered by hivr.ai is designed specifically for event and venue enquiries, allowing it to identify relevant event information within free‑text emails. Venue teams don’t need to scan long email chains just to understand whether an enquiry is viable.
What is lead qualification in venue sales?
Lead qualification in venue sales is the process of determining whether an event enquiry is worth pursuing based on predefined criteria, such as event size, budget, availability, or suitability for the venue. Qualified leads are those with a higher likelihood of converting into confirmed bookings.
How does iVvyAI qualify event leads?
Once iVvyAI captures event information from incoming emails, it checks the data against your venue’s qualification criteria. Enquiries that meet those criteria are treated as qualified leads, while those that don’t are classified as unqualified.
Where do qualified and unqualified leads appear in iVvy?
Qualified event enquiries are automatically routed to iVvy’s Opportunities page, where venue teams can focus on leads that are ready to progress. Unqualified enquiries are stored in the CRM Leads page, allowing teams to review them later without interrupting their sales workflow.
How does automated enquiry management save venue staff time?
By removing manual inbox checks, email scanning, and lead triage, automated enquiry management reduces admin time for venue staff. Instead of reacting to emails throughout the day, teams can work from a structured list of prioritised opportunities.
Does iVvyAI replace venue sales teams?
No. iVvyAI is designed to support venue sales teams, not replace them. It handles repetitive tasks like inbox monitoring, data capture, and lead qualification so staff can spend more time building relationships, sending proposals, and closing bookings.
How does automated lead qualification help venues send proposals faster?
Because event details are already captured and qualified before reaching the sales team, proposals can be generated almost immediately from the Opportunities page. This removes delays caused by manual data entry or uncertainty about lead quality.
Is inbox zero the main benefit of AI enquiry management?
Inbox zero is a side effect, not the goal. The real benefit is focus. AI enquiry management helps venue teams prioritise high‑quality leads, structure their day more effectively, and respond faster to events that are most likely to convert.
