How Event Planning Software Makes Exhibitor Management Simple

Ensuring exhibitors are happy is crucial for a successful event. How can you effectively manage your time and resources for them? 

Event planning software is designed to make things easier and better for exhibitors and event managers. It offers a bunch of features that cater to the different needs of event planners and exhibitors.

From registration to booth add-ons, take a look at the features available with iVvy event management software you can use to create a smooth and enjoyable experience for attendees, exhibitors, and stakeholders. 

iVvy Event Planning Software Features for Managing Exhibitors

Creating Exhibitor Categories 

 
iVvy's event management software offers a handy feature for managing exhibitor categories, enabling you to save time and effort on event organisation. With this tool, you can add a list of business categories into the system, allowing exhibitors to easily choose their category during registration.  

This helps you keep track of the different types of businesses attending your event, providing you with valuable insights into your participants. It's a great way to manage your exhibitors more effectively and understand your event's demographic makeup. 

Assigning Booths to an Exhibitor 

 
Booths are automatically assigned to exhibitors when purchased through the registration page on your event website. However, iVvy event planning software also allows you to easily add an exhibitor on their behalf. This flexibility ensures smooth booth assignment, even in cases where exhibitors face difficulties or require additional assistance.  

By allowing administrators to manually add exhibitors, iVvy ensures that no participant is left out due to technical issues or other challenges. This feature enhances attendee satisfaction by providing a seamless and supportive registration experience, ultimately contributing to the overall success of your event. 
 

Booth – Optional Extras and Add-Ons 

 
You might want to offer optional extras for event booths that exhibitors can purchase. With iVvy’s event software, you can easily add additional items, such as ‘Powered Site’ or ‘Exhibitor Satchel’. These extras can also be customised to be available only to certain booth types. For example, if you have standard and double booths, you can specify which options are available for each type or make them available for both. This allows you to cater to the unique needs of different exhibitors, enhancing their experience and potentially increasing event revenue. 
 

Booth Files 

 
If you want to upload files for a specific booth type or individual booth, such as dimensions or included amenities, you can easily add booth files and specify which booth they are available for. These booth files can serve multiple purposes, from providing detailed information to exhibitors to ensuring everyone has access to necessary documents. This feature of iVvy event management software helps streamline communication and ensures that exhibitors have all the information they need at their fingertips. 

 
Adding Attendees to an Exhibitor Registration 

At any time, one of your exhibitors might decide to bring an extra person to help them on the day of the event. While exhibitors cannot add extra attendees to their registration through their login after it has been completed, they can easily reach out to you for assistance. You can then easily add the additional attendee to their registration on the exhibitor's behalf, ensuring a smooth and hassle-free experience. This also enables you to have greater insight into attendee numbers for catering purposes,  
 

Exhibitor Booth Submission Forms 

 
If you need to gather information from your event exhibitors, such as an introduction to their company or public liability information, iVvy event software will enable you to upload a form for them to complete. Once forms are submitted, you can easily run reports to access and manage this information, ensuring you have all the necessary details at your fingertips. This feature streamlines the process of collecting and organising exhibitor information, making it easier for you to stay informed and prepared. 
 

Elevating Your Event Experience for Exhibitors 

iVvy’s exhibitor management features are more than just tools—they’re a game changer for your events. By adopting these event software features, you create a seamless, tailored experience that keeps exhibitors happy and engaged, paving the way for successful events.  

To schedule a free product demo of iVvy's event planning software, click here.