 iVvy Banquet Event Orders: Functions and Features
• Creating a Banquet Check
Creating a banquet check in the iVvy system can significantly streamline your event planning process. This feature allows venue teams to record and confirm charges on event day, ensuring all details—like menu choices, prices, and special requests—are accurately captured in one clear document. It’s perfect for ensuring everyone, from venue staff to clients, is on the same page, reducing the chances of any last-minute surprises or errors. Plus, with the ability to customise these checks to fit the specific needs of each event, you can ensure everything runs smoothly and professionally.
iVvy provides two choices for generating banquet checks: either during the creation of a BEO or after the BEO has already been created.
• Creating Beverage Packages
Creating beverage packages in iVvy can make choosing and managing catering options for events easy, boosting both internal efficiencies and client satisfaction. This venue software feature lets you set up various beverage packages, from basic to premium selections, tailored to fit different types of events and budgets.
With flexible pricing options—whether it’s per person, per item, or consumption—you can easily meet clients' specific needs. Pre-configuring beverage packages also simplify the process of offering drinks, making it straightforward for clients to choose the perfect option for their event while streamlining the catering process for your food and beverage team. This approach saves time during the planning phase and ensures consistency and clarity in what’s offered. iVvy's beverage package creation tool also enables venue managers to effectively manage inventory and pricing, optimising catering costs, payments, and revenue.
• Adding Contacts to a BEO
Adding contacts to a banquet event order in iVvy is a simple yet powerful way to ensure that everyone involved in an event is on the same page. This feature allows you to associate specific contacts – like clients, suppliers, or internal team members - with a particular booking or BEO. By doing this, you can streamline communication and make sure all relevant parties receive the necessary updates and information related to the event. It’s especially useful for keeping track of who is responsible for different aspects of the event, which helps to avoid miscommunication and ensures a smooth-running event schedule.
• Editing Your iVvy BEO Template
Advanced template editing in iVvy offers a versatile range of features that empower you to customise your event documents like BEOs precisely to your needs. With the ability to insert placeholders, you can dynamically pull in data such as client names, event dates, and venue details, ensuring every document is accurate and up to date without manual input.
iVvy's template editing tools also allow you to fine-tune the appearance of your BEOs, including font styles, colours, and spacing, helping to maintain consistent, quality branding. By setting up automated email templates that incorporate the same customised style, you can enhance your venue’s communication process, ensuring clients and team members receive timely, relevant marketing and information.
• Tracking BEO Changes
The booking changelog feature in iVvy venue software helps users maintain a clear and detailed record of all changes made to a BEO. This feature automatically logs every edit or modification, including updates to event details, financials, and communications, allowing users to see exactly what was changed, who made the change, and when it happened.
This level of transparency is particularly beneficial when multiple team members are involved in managing a BEO, helping to avoid miscommunication and ensuring everyone is on the same page. The booking changelog also helps to provide a clear audit trail that can be referenced in case of any disputes or questions.
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