What is the best event software for venues?

The best event software for venues is one that helps teams do more with fewer resources by automating bookings, communication, and payments from enquiry to invoice

For most venues, that means choosing a cloud-based platform that automates bookings, communication, and payments from enquiry to invoice. When admin runs in the background, your team can deliver exceptional experiences without juggling spreadsheets. 

With so many tools on the market, knowing where to begin can feel overwhelming. This guide breaks down what matters most, what features to look for, and which software platforms suit different types of venues. 

How do you choose the best event software for your venue? 

The right event software depends on your venue’s unique needs. Before comparing platforms, clarify these essentials: 

1. What kind of events do you host?  

Hotels, restaurants, function centres, and stadiums all have different workflows. Your venue type and event mix will guide the features you need most. 

2. What slows down your team today? 

Look for systems that reduce your biggest pain points. This could be manual paperwork, slow response times, unclear availability, or double handling.  

3. How tech-confident is your team?  

Adoption matters. Choose software that’s easy to learn, easy to train new hires on, and easy to maintain, especially in a high-turnover industry. 

4. What is your budget? 

Event software ranges from simple to enterprise-level. Focus on value: the time saved, the increase in conversion rates, and the improvement to guest experience.

What features should event software for venues include? 

Strong event software should streamline enquiries, bookings, and operations. Look for: 

• CRM tools: Track leads, manage client history, and personalise outreach. 

• Booking calendar: Live availability, event statuses, and date blocks. 

• Proposals, BEOs, & contracts: Branded templates and e-signatures for speed. For added efficiency, consider AI powered tools like iVvyAI which generate tailored proposals in just minutes.
  

• Task management: Reminders, task management tools, and workflows. 

• Integrations: Including PMS, accounting, payments, CRM, and POS 

• Payments & invoicing: Secure payment processing, automated reminders, and reports. 

What is the best event software for your venue? 

How to make the best software choice  

• Request demos: See each system in action and involve your team in the evaluation. 
• Check references: Speak with venues similar to yours for real-world feedback. 
• Assess support & training: Great software still needs great onboarding, especially when teams are stretched thin. iVvy customers consistently cite support and ease of use as standout strengths.  
• Check integrations: Make sure your software connects smoothly with your PMS, POS, accounting tools, or other platforms your team regularly uses. 
  
  

Frequently asked questions (FAQ) 

What is event software for venues? 

Event software helps venues manage enquiries, bookings, payments, and communication in one place. 

Why do venues need event management software? 

It saves time, reduces errors, improves visibility, and ensures a smoother guest experience by automating tasks and centralising operations. 

What features should event software for venues have? 

Essential features include CRM, booking calendar, proposals, e-signatures, BEOs, invoicing, secure payments, and reporting tools for better workflow and financial tracking. 

What is the best event software for small or mid-sized venues? 

A top option is iVvy, offering tools for bookings, CRM, and event management tailored to smaller venues. 

Which software is best for large venues or convention centres? 

iVvy is ideal for large venues, supporting multi-property operations, advanced reporting, and integrations for complex event workflows. 

How can I choose the best software for my venue? 

Define your needs, identify pain points, set a budget, compare features, request demos, and check vendor references and support options.