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Do's & Don'ts of BEOs: Tips for Event Planners (+ Free BEO Template)

Posted on 11 April 2023

Templates and Resources , Event Planning , Event Operations


Download your free BEO template below and streamline your event planning process.

Creating a well-crafted BEO (or banquet event order) can be time-consuming, but it's an important part of the event planning process.  A comprehensive BEO should encompass essential event details like date, time, anticipated guest count, and specific catering needs such as dietary restrictions and special requests. Additionally, it should outline the required event setup and the overall budgetary considerations.

Quick Link: Download Your Free BEO Template 

Create the best BEO for your event using our free template. Add all necessary information and get a consistent format, so you and your team are on the same page



When preparing a BEO, it's important to consider certain dos and don'ts. Adhering to these basic rules enables event planners to craft BEOs that are precise, thorough, and easy to comprehend. This helps to ensure all individuals participating in the event have a definite grasp of their responsibilities, contributing to the overall success of your event.

Dos of BEOs:

Don'ts of BEOs:

Clearly label event details

Include the name of the event, date, time, and location. Additionally, include contact information for yourself and the venue.


Include detailed event schedule information

The timeline of events should be clearly outlined, including meal times, breaks, and any other scheduled activities. You should also include details about audiovisual requirements and any other special requests.


Provide detailed attendee information

Include the total number of attendees (both total registered and who has turned up), as well as any dietary requirements or accessibility needs.


Collaborate with venue staff to ensure accuracy

Double-check details with the venue staff and incorporate feedback to ensure your BEO is accurate and complete.

Don't overlook the details

Be thorough in your descriptions and include all necessary information. Don't assume that everyone knows what you're talking about.


Don't assume everyone understands industry jargon

Use clear language and define any industry-specific terms. Don't assume that everyone is familiar with industry jargon.

Don't ignore feedback from venue staff

Collaborate with venue staff to ensure accuracy and incorporate their feedback. They may have valuable insights or suggestions that can improve the BEO.


Don't wait until the last minute to create BEOs

Give yourself enough time to create thorough BEOs and allow time for revisions and changes. Waiting until the last minute can lead to errors and omissions.


Crafting effective BEOs is a must for delivering a professional event planning experience. Follow our do's and don'ts to make sure your BEOs are correct, full of detail, and easily understandable.


To help facilitate this effortless process even further, download our free BEO template below. Simply fill out with your event details to save yourself time and streamline your planning processes - get started today.


Download Your Free BEO Template  ⇓

Amplify your event success with our free BEO template - designed to ensure you never miss a detail!








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