.png)
.png "Blog Header (86)")
Download your free BEO template below and streamline your event planning process.
Creating a well-crafted BEO (or banquet event order) can be time-consuming, but it's an important part of the event planning process. A comprehensive BEO should encompass essential event details like date, time, anticipated guest count, and specific catering needs such as dietary restrictions and special requests. It should also outline the required event setup and the overall budgetary considerations for your event.
Quick link: download your free BEO template |
|
Create a polished, reliable banquet event order with our free template. Capture all essential details in one consistent format, so your entire team stays aligned from start to finish.
|
When preparing a BEO, it's important to consider certain dos and don'ts. Adhering to these basic rules enables event planners to craft BEOs that are precise, thorough, and easy to comprehend. This helps to ensure all individuals participating in the event have a definite grasp of their responsibilities, contributing to the overall success of your event.
Dos of BEOs: |
Don'ts of BEOs: |
| Clearly label event details Include the name of the event, date, time, and location. Additionally, include contact information for yourself and the venue.
Include detailed event schedule information The timeline of events should be clearly outlined, including meal times, breaks, and any other scheduled activities. You should also include details about audiovisual requirements and any other special requests.
Provide detailed attendee information Include the total number of attendees (both total registered and who has turned up), as well as any dietary requirements or accessibility needs.
Collaborate with venue staff to ensure accuracy Double-check details with the venue staff and incorporate feedback to ensure your BEO is accurate and complete. |
Don't overlook the details Be thorough when writing descriptions and include all necessary information. Don't assume everyone knows what you're talking about.
Don't assume everyone understands industry jargon Use clear language and define any industry-specific terms. Don't assume that everyone is familiar with industry terminology.
Collaborate with venue staff to ensure accuracy and incorporate their feedback. They may have valuable insights or suggestions that can improve the quality of your banquet event order.
Don't wait until the last minute to create BEOs Give yourself enough time to create thorough BEOs and allow time for revisions and changes. Waiting until the last minute can lead to errors and omissions. |
Effective BEOs help planners to deliver a professional event planning experience. Follow our do's and don'ts to make sure your BEOs are correct, full of detail, and easily understandable. To help facilitate this effortless process even further, download our free BEO template below. Simply fill out with your event details to save yourself time and streamline your planning processes - get started today.
Download your free BEO template
Make event planning easier with a free BEO template that helps document, share, and manage every key detail.
|
BEO FAQ's for event planners
What is a BEO (Banquet Event Order)?
A BEO (Banquet Event Order) is a detailed event document used by venues and event planners to communicate everything required to deliver an event successfully. It outlines key details such as event timings, guest numbers, room setup, food and beverage requirements, AV needs, and special requests, so all teams are aligned before the event.
What should a BEO include?
- Event name, date, time, and location
- Final guest numbers and guaranteed headcount
- Event schedule, including setup and breakdown times
- Food and beverage selections, quantities, and dietary requirements
- Room layout, furniture, and staging details
- Audio‑visual requirements and external vendors
- Key contacts and on‑the‑day responsibilities
BEO vs event order vs function sheet
A BEO may be referred to by different names depending on the venue or region.
BEOs, event orders, and function sheets all serve the same purpose: acting as the single source of truth for how an event should be delivered. The main difference is usually the level of detail, with BEOs often being more detailed in hotel and large‑venue environments.
When should a BEO be finalised?
