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Do's & Don'ts of BEOs: Tips for Event Planners (+ Free BEO Template)

Posted on 11 April 2023

Templates and Resources


Creating a well-crafted BEO (or banquet event order) can be time-consuming, but it's an important part of the event planning process. A good BEO should include all vital information about the event, including day, time, and attendee numbers, as well as requirements on catering including any dietary restrictions or special requests. In addition, a BEO should include information about the required setup, and total budgetary cost.

Quick link: Download your free BEO template 

Create the best BEO for your event using our free template. Add all necessary information and get a consistent format, so that you and your team are on the same page



While creating a BEO, there are some important dos and don'ts to keep in mind. By following these simple guidelines, event planners can create BEOs that are accurate, complete, and easy to understand. This can help ensure that everyone involved in the event has a clear understanding of what is expected of them, which can lead to a more successful event overall.

Dos of BEOs:

Don'ts of BEOs:

Clearly label event details

Make sure to include the name of the event, date, time, and location. Additionally, include contact information for the planner and venue, in case anyone needs to reach out.


Include detailed event schedule information

The timeline of events should be clearly outlined, including meal times, breaks, and any other scheduled activities. You should also include details about audiovisual requirements and any other special requests.


Provide detailed attendee information

Include the total number of attendees (both total registered and who has turned up), as well as any special dietary requirements or accessibility needs.


Use clear and concise language

Write in plain English and avoid industry jargon. Be as clear and concise as possible so that everyone involved in the event can understand the information provided.


Collaborate with venue staff to ensure accuracy

Double-check details with the venue staff and incorporate feedback to ensure that the BEO is accurate and complete.

Don't leave out important details

Be thorough in your descriptions and include all necessary information. Don't assume that everyone knows what you're talking about.


Don't assume everyone understands industry jargon

Use clear language and define any industry-specific terms. Don't assume that everyone is familiar with industry jargon.


Don't ignore feedback from venue staff

Collaborate with venue staff to ensure accuracy and incorporate their feedback. They may have valuable insights or suggestions that can improve the BEO.


Don't wait until the last minute to create BEOs

Give yourself enough time to create thorough BEOs and allow time for revisions and changes. Waiting until the last minute can lead to errors and omissions.







Crafting effective BEOs is a must for delivering a professional event planning experience. Follow our do's and don'ts to make sure your BEOs are correct, full of detail, and easily understandable.


To help facilitate this effortless process even further, download our complimentary template below. Fill out our BEO template quickly and efficiently to save yourself time and streamline your planning processes - get started today.


Download Your Free BEO Template

Amplify your event success with our free BEO template - designed to ensure you never miss a detail!

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