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| Quick summary iVvyAI is iVvy's AI-powered suite built for venue sales teams, and Instant Proposal, powered by hivr.ai, is one of its standout features. This routine shows how to use Instant Proposal to create consistency in your day: cutting out manual admin, keeping the pipeline organised, and freeing up more time for high‑value sales work. |
Venue sales move fast, and the process becomes easier when the day starts with clarity. When you can see which enquiries are ready, which need input and which tasks move revenue forward, your whole workflow feels more controlled.
iVvyAI is iVvy's AI-powered toolset designed to support exactly that. Its Instant Proposal feature powered by hivr.ai brings structure to the pace your team already works at, reducing "sorting time" and helping move leads through your pipeline with less friction.
Check out the venue sales routine that many teams use to keep their day organised and steady with Instant Proposal.
Daily venue sales workflow with iVvyAI’s Instant Proposal
Phase 1: Pipeline admin
• Open the Opportunity page
• Send proposals with pre-filled event details
• Review CRM Leads for missing information
• Shift into other sales tasks once pipeline is clear
Phase 2: High-value sales work
• Conducting site tours• Follow‑ups that need personal context
• Conversations with planners who are further down the sales pipeline
• Preparation for event-day coordination with your events team
How to use iVvyAI for your daily sales routine
Start the day in the Opportunity page
Every lead that appears in iVvy’s Opportunity page has already met your qualification criteria, with essential event information automatically populated. When you open it, you’re looking at work that’s ready to progress.
When building a venue sales routine, this is the ideal entry point into your day. You can open, review, and action each Opportunity without needing to interpret where it fits in your pipeline.
Send proposals while everything is fresh
Starting with proposal-ready work gives the morning a clean run and reduces the switch between systems that slows venue sales down.
Once you’re inside each Opportunity, the next step is usually to send the proposal. Because the event data is already entered, you can keep momentum steady. You work through the list, send what needs to be sent, and move on.
Move to CRM leads for other enquiries
When Opportunities are complete, shift to your venue’s CRM Leads. This section contains the enquiries that need extra information before you can move them further. It might be dates, numbers, or basic event details that haven’t been confirmed yet.
With everything grouped into one section, you can work through these leads in a focused block instead of jumping between tasks.
Use your time for high value sales work
Once Opportunities and CRM Leads are cleared, the essential admin for the day is done. What’s left is the part of the job that benefits from time and attention:
- Conducting site tours
- Follow‑ups that need personal context
- Conversations with planners who are further down the sales pipeline
- Preparation for event-day coordination with your events team
How this workflow supports an effective venue sales routine
Having a consistent sequence reduces the need to decide what to open, what to prioritise, or where to start. When your system shows you what’s ready and what needs information, the day feels more manageable and less noisy. This routine removes the friction that slows venue sales teams down, freeing up more time for building relationships and closing more venue deals.
