iVvyAI’s Instant Proposal – Email uses AI to automatically draft venue proposals from incoming enquiry emails, dramatically reducing response times.

Instead of manually reviewing an enquiry, copying details into your venue CRM, and formatting a proposal from scratch, the AI generates a ready-to-send proposal in around 20 seconds. That means:

• Proposal creation drops from an average of 81 minutes to seconds
• Responses go out the same day, often within the first hour
• Your venue stays top of the planner’s inbox while competitors are still drafting

By responding faster to event RFPs, venues significantly increase their chances of making the planner’s shortlist and securing more site visits and confirmed bookings.

 

Venue sales enquiries arrive in many forms: direct emails, forwarded messages, reply‑all threads, and loosely structured planner requests. In busy sales inboxes, it’s easy for an email enquiry to be missed or accidentally overlooked. iVvyAI’s Instant Proposal – Email monitors inbound enquiry emails and automatically extracts key event information, ensuring every opportunity is captured and actioned. This means:

• No more lost enquiries sitting unread in an inbox
• Every viable RFP is identified, tracked, and followed up on
• Your venue sales pipeline stays complete and accurate

For venues, missing just one corporate event, wedding, or conference enquiry can mean losing tens of thousands in potential revenue. Automation ensures no enquiry slips through the cracks. 

For venue sales teams, manual data entry is one of the biggest bottlenecks in the enquiry‑to‑proposal process. Copying details from emails into your venue CRM slows down response times and introduces unnecessary errors.

Instant Proposal – Email solves this by automatically extracting key event information from inbound email enquiries and populating it directly into iVvy. Event dates, guest numbers, event type, and planner details are captured as soon as the email arrives without manual input. The process results in cleaner records, more reliable reporting, and greater visibility across your venue pipeline, while enabling your sales team to work faster and stay focused on closing business.

Venue sales professionals shouldn’t be stuck formatting proposals or chasing basic details across long email threads. Those tasks drain time without adding value, especially when enquiry volumes spike.

Instant Proposal – Email removes that friction by handling the repetitive groundwork automatically. Your sales team can shift their attention to high‑value activities like speaking with planners, running site inspections, tailoring packages, and building relationships that lead to repeat business.

The impact goes beyond efficiency. Teams feel less overwhelmed during peak periods, new hires ramp up faster, and proposal quality remains consistent, even when demand increases.

Timing directly impacts the outcome of venue sales. When proposals are sent the same day (or within minutes) planners are more likely to engage while their decision‑making is still open.  Venues using iVvyAI’s Instant Proposal – Email consistently close more business because they respond while competitors are still drafting. Faster proposals lead to more shortlist placements, more site visits, and more confirmed bookings without the need to expand the sales team.

Over time, this creates a compounding advantage: higher conversion rates, stronger planner relationships, and increased revenue from the same volume of enquiries.

The ability to respond quickly and consistently is what determines who wins the booking. Instant Proposal removes the manual friction that slows teams down, ensuring every email enquiry is captured, every proposal goes out faster, and every opportunity has the best chance of converting.

 

By automating the enquiry‑to‑proposal process, venues can scale their sales efforts, improve performance across the team, and turn speed into a sustainable competitive advantage.